Senwes is seeking the services of an Office and Finance Administrator (IT) who will be responsible for managing administrative tasks, executing certain financial procedures, and providing executive support while maintaining efficient office operations.
What you'll need:
* 2 to 4 years of experience in financial administration, office management or a related role.
* National Senior Certificate.
* Knowledge of office management procedures and financial processes.
* Attention to detail and accuracy in administrative tasks.
What you'll be doing:
Administrative Support
* Handle incoming and outgoing communications, including emails, calls, and letters, ensuring prompt and professional responses.
* Maintain and organise files, reports, and documentation, ensuring accessibility and confidentiality as needed.
* Arrange travel itineraries, accommodations, and logistics for the IT executive as required.
* Monitor and restock office supplies, equipment, and manage procurement processes.
* Provide support to the direct line manager or IT executive as required, including any adhoc tasks or specific administrative needs.
Financial support
* Generate and process purchase orders accurately and timely, ensuring adherence to budgetary constraints and procurement policies.
* Monitor and record departmental expenses, reconcile financial records, and prepare expense reports for review.
* Manage incoming invoices, verify details, and coordinate with the finance department for timely payments to vendors and service providers.
* Assist in budget preparation, compile financial data, and provide support during budget planning exercises.
Executive Assistance
* Manage calendars, schedule meetings, and coordinate appointments for the IT executive.
* Prepare agendas, presentations, and required materials for meetings attended by the IT
executive.
* Provide support to the IT executive as required, including any ad-hoc tasks or specific
assistance required.
Process Improvement and Compliance
* Ensure adherence to company policies, procedures, and regulatory requirements in financial and administrative tasks.
* Maintain records and documentation for audits, compliance checks, and regulatory requirements.
* Perform regular checks to ensure accuracy and quality in financial and administrative tasks.
Communication and Coordination
* Act as a point of contact between the IT department and other departments for administrative and financial matters.
* Disseminate relevant information and communications within the IT department, ensuring clarity and consistency.
* Communicate with vendors and suppliers regarding orders, deliveries, and invoicing.
* Arrange and coordinate departmental meetings, ensuring smooth communication and logistics.
Note:
- We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
- Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
- Should you meet the above requirements and be of the opinion that you can make a contribution to the company, kindly register and apply on our Career Page at www.groupcareers.co.za
- Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.